AIN SHAMS UNIVERSITY
E-LEARNING CODE OF CONDUCT
This code of conduct establishes guidelines for teaching and learning via the university e-learning platforms.
ONLINE LIVE SESSION PARTICIPATION
- Prepare your study space prior to the time of the lecture or practical session to ensure a quiet environment where you can focus and interact.
- If you are interacting by voice only and or using your camera, use professional language when speaking during the live sessions, and conduct yourself in a respectable manner, in line with face-to-face teaching – towards your peers and your teacher.
- Comply with the rules your teacher will establish inside the online classroom, e.g. your audio/video settings and how to ask questions or interact during a live session.
- In order to avoid unnecessary pressure on the network, turn off your microphone unless you are speaking. In meetings with multiple people, the teacher may use the ‘Mute All’ button to enforce this.
Turn off your video unless it is necessary (e.g. only the presenter/teacher needs to have their video on or sharing screen.
ONLINE COMMUNICATION WITH FACULTY MEMBERS
- Respect the methods and times established by your teacher for contact hours.
- Frequently check your official e-mail and your e-learning platform announcements to stay up-to-date with new information or changes in the online sessions plan.
PRIVACY & GENERAL DATA PROTECTION REGULATION COMPLIANCE
- It is prohibited to share online e-resources (documents/discussions..) that are exclusive to the course with outsiders or third parties.
- It is prohibited to take screenshots or record any of the online live sessions conducted. Only the teacher may record sessions and will clearly announce that it is recorded for students to watch later and will be shared only on the e-learning platform of your faculty.
The recordings shall not be distributed to third parties outside the university and will only be stored in and made accessible only through faculty eLearning platforms.
- You may inform your teacher if you do not wish to be filmed/recorded, and can subsequently choose to turn off your webcam. You still need to meet attendance requirements.
- Do not provide anyone with your confidential official email password or eLearning platform account.
- Student will handle privacy issues responsibly.
FOR FACULTY MEMBERS
ELEARNING CONTENT PROVISION
- Adhere to the e-courses standards and structure approved by the university.
- Ensure that documents or links shared with students on the platform are accessible to all.
- Provide students with clear and updated announcements on any changes or important information.
- Provide students with clear channels of communication with course coordinators.
- Provide students with clear instructions on how and when to submit their assignments given sufficient time before it.
- Use the standardized software approved by your university in conducting online sessions.
- Please stick to the normal schedule as much as possible when it comes to availability of material (week by week) or online live sessions.
- Prior to online sessions, check whether you have a stable internet connection, and a properly working microphone and screen sharing. Students should be able to rely on the quality of your broadcast and recording.
ONLINE SESSIONS ETIQUETTE
- Start your live session with instructions on how students should behave during the session, e.g. how they may ask their questions, and whether they should mute their microphones (possible to enforce by using the mute all button) and turn on or off their webcam at the start of each session.
- When sharing your screen, close all private documents or tabs. Check your browser notifications and other open applications and furthermore, be aware if you are on camera.
- When presenting live, consider there might be some time lag – check regularly with students if they are able to follow along, and provide enough time to comment/ask questions when needed.
- Moderating online discussions requires extra care from the teacher. If you feel uncomfortable in that role, ask a colleague to help moderate.
- Clarify when the live session has ended and wait for all students to log off/leave the session.
PRIVACY & COMPLIANCE
- Students cameras should be off, unless it is required, howerver they could turn it on if they wish.
- Inform students in advance of live sessions if they will be recorded. Students may then choose to turn off their webcam if they do not wish to be part of the recording – this should not affect their attendance.
- The session recordings will be made available only through the official faculty eLearning platform.
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